General Inquiries

Online General Inquiries Form

Albany

NYS Division of Homeland Security and Emergency Services
1220 Washington Avenue
State Office Campus
Building 7A Suite 710
Albany, NY 12242
518-242-5000

New York City
NYS Division of Homeland Security and Emergency Services
633 Third Avenue
32^nd Floor
New York, NY 10017
212-867-7060

 

Vendor Inquiries/Procurement

• Online Vendor Inquiries Form - For vendors seeking general procurement information, please complete and submit the Online Vendor Inquiries Form. Please provide a brief description of the products or services that you offer that have a connection to the overall mission of the New York State Division of Homeland Security and Emergency Services and its grantees. Additionally, include any procurement related questions you would like to have addressed by NYS DHSES.
• NYS OGS HIRE Contract Award - For questions pertaining to the NYS Office of General Services Hazardous Incident Response Equipment (H.I.R.E) contract please contact NYS OGS customer service at :
  518-474-6717
  Fax: 518-474-2437
  customer.services@ogs.state.ny.us
  
• For information on how to Sell to NYS please follow the NYS OGS produced Power Point presentation that will take you step by step though the process.

Current Requests for Proposals

Office of Cyber Security

• Street Address Mapping RFP: DHSES/OCS 01-2012

Notice

List of Single Source Procurements

Pursuant to New York State Finance Law Section 163(10)(b), the New York State Division of Homeland Security posts summaries of single source procurement contracts. A list of current single source procurement contracts falling under New York State Finance Law Section 163(10)(b) is below.

October 5, 2011 - Contract # C003080 - The Division of Homeland Security/Office of Cyber Security (OCS), entered into a single-source contract with the New York Library Association (NYLA) for service related to increasing digital literacy required to fulfill the goals of a grant received through the U.S. Department of Commerce's National Telecommunications and Information Administration (NTIA) pursuant to the American Recovery and Reinvestment Act of 2009 (ARRA) and the Broadband Data Improvement Act (BDIA).

 

Office of Counter Terrorism

1220 Washington Avenue
State Office Campus
Building 7A, Suite 710
Albany, NY 12242
518-242-5000
website@dhses.ny.gov

 

Office of Cyber Security

1220 Washington Avenue
State Office Campus
Bldg 7A, 4th Floor
Albany, NY 12242
518-242-5200
OCS.info@dhses.ny.gov

 

Office of Emergency Management

1220 Washington Avenue
Building 22, Suite 101
Albany, NY 12226-2251
518-292-2275
postmaster@dhses.ny.gov

 

Office of Interoperable & Emergency Communications

State Campus, Building 7A, Suite 710
1220 Washington Avenue
Albany, New York 12242
518-322-4911
dhsesoiec@dhses.ny.gov

 

State Fire

One Commerce Plaza
99 Washington Avenue - Suite 500
Albany, NY 12210-2833
518-474-6746
Fax: 518-474-3240
fire@dhses.ny.gov

 

 

About FOIL

The Freedom of Information Law ("FOIL") provides access to records to citizens interested in obtaining records related to government operations. Records include documents, tapes and computer discs. Access to records is limited by certain exemptions including those that intend to protect privacy, the names of confidential informants and those where the production of records would impair, interfere with, cause substantial injury or endanger an individual or government operation.

FOIL does not require a government agency to provide advice or create a record.

The Committee on Open Government is charged with furnishing any person with an advisory opinion for other appropriate information regarding the Freedom of Information Law. (Public Officers Law, Article 6). You may view the Committee's website for more information.

General Information about Making Record Requests

All requests to inspect or copy records of the Division of Homeland Security and Emergency Services must be made in writing and can be emailed, faxed or mailed to the Records Access Officer. Electronic requests may also be made through DHSES's on-line FOIL Request Form. Please include your phone number, email (if applicable) and mailing address so our office can contact you with any questions. All requests to inspect or copy records, or to have copies made of records, shall adequately describe the record sought, and whenever possible, the requesting party shall supply information as to dates, file designations, and other information that may help to identify the record sought. In the event the request does not adequately describe the record sought the party will be so notified.

By On-Line FOIL Request Form

The easiest way to make a request is for you to complete our on-line FOIL Request Form. Simply complete the form and your request will be processed.

By Regular Mail, Email, or Fax

Although no specific form is required for a written request, you may format your FOIL request in the manner suggested by the New York State Committee on Open Government. Mail your request to the specific Office within the NYS Division of Homeland Security and Emergency Services. If you are unsure of which Office to send it to you may send the request to DHSES:

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A person who has been denied access to a requested record by the Records Access Officer shall have the right to appeal the denial of access to the Records Appeals Officer. An appeal to the Records Appeals Officer must be in writing and shall be addressed to:

Chief Counsel, Public Access to Records
NYS Division of Homeland Security and Emergency Services
1220 Washington Avenue
State Office Campus
Building 7A Suite 710
Albany, NY 12242

Fee Schedule

A fee of $0.25 per page for copies of documents and/or computer printout pages may be applied to your request. Further, according to Public Officers Law Section 87.1(c), in determining the actual cost of producing a record, an agency may include an amount equal to the hourly salary attributed to the lowest paid employee who has the necessary skill required to prepare the requested record(s).

Subject Matter Lists

A current list, by subject matter, of all records maintained by the NYS Division of Homeland Security and Emergency Services is available. Note: This list contains all records, whether or not available, under the New York State Freedom of Information Law (FOIL).

View the current subject matter list for:

NYS Division of Homeland Security and Emergency Services (DHSES)
NYS Office of Counter Terrorism (OCT)
NYS Office of Emergency Management (OEM)
NYS Office of Cyber Security (OCS)
NYS Office of Interoperable and Emergency Communications (OIEC)
NYS Office of Fire Prevention and Control (OFPC)

DHSES Academic Internship Program

Program Description: The New York State Division of Homeland Security and Emergency Services (DHSES) offers qualified graduate and undergraduate students the opportunity to intern at DHSES for academic credit. Although unpaid, the internships provide students with an opportunity to learn about homeland security and emergency services related issues, programs and policies. Intern responsibilities will range from administrative work to substantive research and programmatic support, depending on the needs of the agency and the skills and interests of the intern. During the Fall and Spring semesters, interns will generally be expected to work between 120-150 per semester based on a schedule agreed upon by the intern, the academic institution and DHSES. Multiple semester and summer placements may be possible as well depending on the needs of the agency. The total amount of internship credit granted is up to the academic institution.

Work Assignments: Interns will be placed within one the DHSES Offices or Support Units based on their interests/skills and the needs of the agency. Placements within a specific Office or Unit are not guaranteed; although efforts will be made to match the intern with his/her desired interest area. The DHSES Offices and Support Units are outlined below, but please note that number of internship opportunities may vary each semester. Most of the internships are located in Albany, although there may be a limited number of opportunities within the various DHSES regional locations, including the DHSES NYC Office and the State Preparedness Training Center located in Oriskany, NY.

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DHSES Offices

Office of Counter Terrorism (OCT): Supports federal, state, local, tribal and private sector efforts to prevent, protect against and prepare for acts and threats of terrorism. Although counterterrorism is OCT's primary mission, many of the OCT programs and initiatives support capabilities that can be applied to other threats and hazards as well. To carry out its mission, OCT maintains operating Units dedicated to: intelligence and analysis, outreach and coordination with the first responder community, critical infrastructure protection, training and exercises, and the administration of federal homeland security grant funding.

Office of Cyber Security (OCS): Provides statewide leadership and vision in cyber security and in Geographic Information Systems (GIS). OCS is dedicated to the protection of the state's cyber security infrastructure through the identification and mitigation of vulnerabilities, deterring and responding to cyber events and promoting cyber security awareness within the state. OCS maintains the State Cyber Incident Response Team (IRT) and is responsible for statewide policies, standards, programs, and services relating to cyber security and GIS.  Statewide GIS coordination is broader than public safety and seeks to ensure that all state and local agencies can take advantage of geospatial technologies to improve efficiency of their operations, through centralized creation and distribution of commonly needed GIS resources that would otherwise need to be acquired separately by each agency. 

Office of Emergency Management (OEM): Coordinates activities to protect New York's communities, the state's economic well-being, and the environment from natural, man-made and technical disasters and emergencies.  OEM routinely assists local governments, voluntary organizations, and the private sector through a variety of emergency management programs including hazard identification and mitigation, planning, training, exercises, operational response to emergencies, technical support, and disaster recovery (public) assistance. Additionally, OEM maintains the State Incident Management Team (IMT), the State Warning Point and the State Emergency Operations Center. OEM's five regional offices support emergency management activities across the state.

Office of Fire Prevention and Control (OFPC): Delivers a wide range of services to firefighters, other emergency responders, state and local government agencies, colleges, and the citizens of New York. The Office advances public safety through firefighter training, education, fire and life safety inspections and code enforcement, fire and arson investigation, hazardous materials emergency response and technical rescue programs and the collection and dissemination of information about fire and emergency incidents. The timely delivery of these essential services enables the Office to make significant contributions to the safety of all of New York State. OFPC is organized into six Bureaus: Academy of Fire Science, Arson, Fire Prevention, Fire Services, Hazardous Materials and Homeland Security and Special Services.

Office of Interoperable and Emergency Communications (OIEC): Is the principal State Agency for all interoperable and emergency communications issues and oversees and directs the development, coordination and implementation of policies, plans, standards, programs and services related to interoperable and emergency communications, including those related to land mobile radio communications. OIEC staff support communications planning, training, grants, technical assistance and outreach initiatives. OIEC also has communications staff and resources to support DHSES communications network and emergency operations.

DHSES Support Units

Administration: Maintains accountability of agency finances in accordance with State and federal requirements, and responsibility for coordinating human resource issues and other administrative functions for DHSES.

Information Security Office: The DHSES Information Security Office (ISO) is responsible for information security requirements across the Division including coordinating the development and implementation of information security policies, standards, procedures, and other control processes. 

Information Technology: Develops, implements, and maintains the technology systems in support of the business needs of the Offices within the Division.

Legal and Government Affairs: Provides legal counsel for DHSES and monitors legislative developments in Congress, New York and neighboring states.

Public Information: Develops and disseminates life safety preparedness information to the public and provides timely and accurate information to the public and media in times of emergency or disaster.

State Preparedness Training Center: The State Preparedness Training Center (SPTC) is being developed as a training resource for all of DHSES and our other State and local partners.

More information on DHSES and the Offices and Support Units can be found at: http://www.dhses.ny.gov/

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Note: DHSES provides Intelligence Analysts to the New York State Intelligence Center (NYSIC), which is managed by the NY State Police. Students interested in internships at the NYSIC should apply at the link below:
http://www.troopers.state.ny.us/Employment/Internships/

Eligibility: Prospective interns must meet the following requirements:

• A US Citizen or foreign national eligible to work in the United States;
• 18 years of age or older;
• A New York State resident or attending a New York State college, university, or law school;
• Currently enrolled as a junior or senior undergraduate, or graduate/law student; and hold a 3.0 GPA or higher.

Application Process: Interested candidates should download the application form at the link below and email the completed application to: internship@dhses.ny.gov

• DHSES Internship Application Form

Application Deadlines:

• Fall Period: Submit by July 1st: (September start)
• Winter/Spring Period: Submit by November 1st: (January start)
• Summer Period: April 1st: (Placements/start date TBD based on agency need)

Selection Process: There are a limited number of placements available each semester, so efforts will be made to match the needs of the agency with the skills and interests of the students. It is unlikely that DHSES will be able to place all of the interested applicants. Prospective candidates may be contacted for an interview, and DHSES reserves the right ask for additional information, including a more detailed writing sample, transcripts, etc...

Upon acceptance, candidates must consent to be fingerprinted so that a criminal history check can be conducted.

The DHSES internship in no way constitutes an offer of employment.