Homeland Security and Emergency Services

FOIL

About FOIL

The Freedom of Information Law ("FOIL") provides access to records to citizens interested in obtaining records related to government operations. Records include documents, tapes and computer discs. Access to records is limited by certain exemptions including those that intend to protect privacy, the names of confidential informants and those where the production of records would impair, interfere with, cause substantial injury or endanger an individual or government operation.

FOIL does not require a government agency to provide advice or create a record.

The Committee on Open Government is charged with furnishing any person with an advisory opinion for other appropriate information regarding the Freedom of Information Law. (Public Officers Law, Article 6). You may view the Committee's website for more information.

General Information about Making Record Requests

All requests to inspect or copy records of the Division of Homeland Security and Emergency Services must be made in writing and can be emailed, faxed or mailed to the Records Access Officer. Electronic requests may also be made through DHSES's on-line FOIL Request Form. Please include your phone number, email (if applicable) and mailing address so our office can contact you with any questions. All requests to inspect or copy records, or to have copies made of records, shall adequately describe the record sought, and whenever possible, the requesting party shall supply information as to dates, file designations, and other information that may help to identify the record sought. In the event the request does not adequately describe the record sought the party will be so notified.

By On-Line FOIL Request Form

The easiest way to make a request is for you to complete our on-line FOIL Request Form. Simply complete the form and your request will be processed.

By Regular Mail, Email, or Fax

Although no specific form is required for a written request, you may format your FOIL request in the manner suggested by the New York State Committee on Open Government. Mail your request to the specific Office within the NYS Division of Homeland Security and Emergency Services. If you are unsure of which Office to send it to you may send the request to DHSES:

NYS Division of Homeland Security and Emergency Services (DHSES)

Records Access Officer
NYS Division of Homeland Security and Emergency Services
633 Third Avenue
32nd Floor
New York, NY 10017
Fax: (212) 867-7060
DHSESFOIL@dhses.ny.gov

NYS Office of Counter Terrorism (OCT)

Records Access Officer
NYS Office of Counter Terrorism
633 Third Avenue
32nd Floor
New York, NY 10017
Fax: (212) 867-7060

NYS Office of Emergency Management (OEM)

Records Access Officer
NYS Office of Emergency Management
1220 Washington Ave.
Building 22, Suite 101
Albany, NY 12226
Fax: (518) 322-4978

NYS Office of Interoperable and Emergency Communications (OIEC)

Records Access Officer
NYS Office of Interoperable and Emergency Communications
State Office Campus, Building 7A, Suite 710
1220 Washington Ave.
Albany, NY 12242
Fax:(518) 322-4975

NYS Office of Fire Prevention and Control (OFPC)

Records Access Officer
NYS Office of Fire Prevention and Control
Building 7A, Floor 2
1220 Washington Avenue
Albany, NY 12226
FAX: (518) 474-3240
OFPCFOIL@dhses.ny.gov


A person who has been denied access to a requested record by the Records Access Officer shall have the right to appeal the denial of access to the Records Appeals Officer. An appeal to the Records Appeals Officer must be in writing and shall be addressed to:

Chief Counsel, Public Access to Records
NYS Division of Homeland Security and Emergency Services
1220 Washington Avenue
State Office Campus
Building 7A Suite 710
Albany, NY 12242

Availability for Record Inspection and Copying

Upon appointment, public records maintained by DHSES are available for inspection or copying on weekdays between the hours of 9:00 a.m. and 5:00 p.m. at State Campus, 1220 Washington Avenue, Building 7A, Albany, New York 12242.

Fee Schedule

A fee of $0.25 per page for copies of documents and/or computer printout pages may be applied to your request. Further, according to Public Officers Law Section 87.1(c), in determining the actual cost of producing a record, an agency may include an amount equal to the hourly salary attributed to the lowest paid employee who has the necessary skill required to prepare the requested record(s).

Subject Matter Lists

A current list, by subject matter, of all records maintained by the NYS Division of Homeland Security and Emergency Services is available. Note: This list contains all records, whether or not available, under the New York State Freedom of Information Law (FOIL).