Emergency Planning Tools
Human Services - Functional Needs Support Services (FNSS)
The Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA) recently issued new emergency sheltering guidelines for the integration of functional needs support services (FNSS) in all general population shelters. As member agencies of the New York State Human Services Committee, the State Office of Emergency Management, Department of Health, and the Office of Temporary and Disability Assistance have partnered to address this critical need. The Office of Emergency Management recently released State guidance regarding FNSS.
New York State Human Services partners have created a guidance document to assist local planners in addressing FNSS. This document provides guidance on how to incorporate FNSS locally in a coordinated and cooperative manner across disciplines and organizations that would play a role in this effort.
DHS/FEMA recently issued Guidance on Planning for Integration of Functional Needs Support Services in General Population Shelters. This document provides local planners with additional information and background on addressing FNSS.
The American Red Cross (ARC) is the lead subject matter expert in sheltering and the provision of mass care. ARC National Headquarters recently developed and distributed the Connection Guide to prepare and assist ARC Chapters with the integration of the new FNSS guidance.
The member agencies of the New York State Human Services Committee have established a centralized email to address human services planning and FNSS inquiries. Local planners addressing FNSS are encouraged to send their inquiries to HumanServices@dhses.ny.gov.
This is a sample plan for Pandemic Influenza that may serve as a hazard-specific annex to a county Comprehensive Emergency Management Plan (CEMP) and build upon its process and structure in addressing Pandemic Influenza. The attached files incorporate the latest material from the World Health Organization (WHO), the U.S. Department of Health and Human Services (HHS), and from State and local-level policies, guidance and concepts. The annex includes numerous prompts and aids to guide local planning efforts and incorporates the Pandemic Influenza planning guidance previously disseminated to local health departments in a coordinated, multi-agency setting.
Dam Safety Preparedness
In New York State, there are approximately 400 high-hazard (Class C) and nearly 800 moderate-hazard (Class B) dams that pose a threat to jurisdictions in the event of a dam failure. Approximately 70 of the high-hazard dams produce hydroelectric power and are regulated by the Federal Energy Regulatory Commission (FERC). The U.S. Army Corps of Engineers (USACE) own and operate five dams throughout the State, which are subject to regulations exclusive to USACE dams. Until recently, the remaining high-hazard and moderate-hazard dams in New York State have not been held to the same emergency planning requirements as those of the FERC and/or USACE.
The New York State Department of Environmental Conservation (NYSDEC) promulgated new regulations requiring the development of Emergency Action Plans (EAPs) for all class C and Class B dams in New York State. The emergency planning requirements mirror those of the FERC and require dam owner/operators to work with local/county government in developing and maintaining EAP(s). The scope of the newly-required EAPs is consistent with other regulatory requirements and is limited to "on-site" actions taken by the owner/operator to mitigate potential dam failure and promptly notify "off-site" officials.
It is important to note that the EAP is not the "off-site" or local government disaster plan for a dam failure. EAPs should not include response activities of local/county or State agencies. Similarly, local government planning efforts begin where the EAP responsibilities end. The development of EAPs provides valuable input for local planners to use in developing "off-site" emergency response plans to address the impacts of a catastrophic dam failure. Therefore, regardless of which EAP regulations a dam owner/operator is subject to, each local government should use the risk assessment information in the EAPs to develop a robust hazard-specific dam safety annex to their local Comprehensive Emergency Management Plan (CEMP).
The New York State Office of Emergency Management (NYSOEM) recently partnered with NYSDEC to deliver regional workshops on dam safety preparedness. The workshops were open to all dam owner/operators and local response agencies. More workshops are being considered. The workshops provided valuable information into dam safety preparedness and regulations and included the following resources and links:
- Planning staff from the NYSOEM delivered a presentation on developing a Dam Safety annex to the local CEMP.
- The NYSDEC delivered a presentation on the regulatory requirements and the need to develop an EAP.
- Several fact sheets were created to guide both EAP planning and local government planning efforts respectively. These include tips and points in how to structure each respective plan, and specific information on the submission EAPs to the NYS Office of Emergency Management.
The New York State Emergency Management Office and the New York State Department of Health have coordinated the efforts of a multi-agency working group to develop planning guidance for mass fatalities. The guidance document contains the necessary concepts and mechanisms to help jurisdictions adequately prepare for, respond to and recover from an emergency that results in mass fatalities. The document is applicable for all hazards, and includes specific citations and functions to address mortuary surge in response to a pandemic influenza.
Regional training sessions are being conducted over the next several weeks. The training will include the use of the guidance document as a starting point, with an emphasis on collaborative planning between preparedness partners, including but not limited to emergency management, healthcare facilities, local health departments, coroners/medical examiners, and law enforcement.
Empire Agency Continuity of Operations Plan (COOP) - Sample Plan
This is a sample plan designed for State government agencies to use in their continuity of operations planning endeavors. The document is designed in a comprehensive setting consistent with federal planning methodologies and the National Fire Protection Association (NFPA) 1600 Standard on Disaster / Emergency Management and Business Continuity Programs. The PDF version is designed as a tutorial and educational document, which includes a host of job aids, prompt boxes and slides to guide agency planning efforts. The MS Word version, a companion to the PDF version, serves as a starting point in writing the plan.
HAZNY (Hazards New York)
HAZNY is an automated hazard analysis program. HAZNY asks questions concerning hazards that you face and, based upon your responses, rates and ranks each hazard. It includes guidance on organizing a team approach in conducting the hazard analysis.
Please contact your NYSOEM Regional Office for more information.
Empire County Comprehensive Emergency Management Plan
The Empire County Comprehensive Emergency Management Plan (CEMP) is a sample county plan. This sample plan is updated annually and meets the requirements as stated in NYS Executive Law Article 2-B. You may use the sample plan to serve as the foundational framework for an effective emergency plan.
Project SAVE - Safe Schools Against Violence in Education
Project SAVE is a guidance document for school safety plans.
Emergency Response Guidebook
The Emergency Response Guidebook (ERG2008) was developed jointly by the U.S. Department of Transportation, Transport Canada, and the Secretariat of Communications and Transportation of Mexico (SCT) for use by firefighters, police, and other emergency services personnel who may be the first to arrive at the scene of a transportation incident involving a hazardous material.
NYS Comprehensive Emergency Management Plan (CEMP)
The development of the New York State Comprehensive Emergency Management Plan (CEMP) is required under NYS Executive Law, Article 2B. The plan is developed and maintained by the New York State Office of Emergency Management and agencies that comprise the NYS Disaster Preparedness Commission (DPC). The CEMP is contained in three distinct, but interconnected volumes.
- Volume 1: The State Multi-Hazard Mitigation Plan: This portion of the CEMP addresses the State's overall hazard mitigation planning process, risk assessment, strategy development and plan implementation. Having a FEMA-approved mitigation plan provides New York State and its communities access to the full range of post-disaster recovery programs and each of FEMA's five hazard mitigation programs to reduce the effect of similar events. It also allows New York State to identify ongoing mitigation opportunities and take maximum advantage of available Federal funding to implement mitigation measures at the State and local levels. The plan offers a source of natural hazard data and can serve as a guide in content and formatting as local plan writers prepare their own mitigation plans and develop local strategies.
- Volume 2: Response and Short-Term Recovery: The purpose of this document is to identify the State's overarching policies, authorities and response organizational structure that will be implemented in any emergency or disaster situation that warrants a collective, multi-agency State response. This volume of the CEMP serves as the basic planning framework for the State's response, and includes the mechanisms to address short-term recovery from any hazard that could adversely affect the State. This volume also serves as the basic foundational framework for the development of several functional and hazard-specific annexes.
- Volume 3: Long-Term Recovery Plan: This volume includes the provisions for implementing long-term recovery activities and functions, including mitigation, as provided for under the Federal Robert T. Stafford Disaster Relief and Emergency Assistance Act and a variety of Federal-State programs. Volume 3 also recognizes the primacy of local governments in the implementation of long-term recovery plans and, depending on the nature and impact of the disaster, new programs that might be necessary to effectuate full recovery.
State Multi-Agency Functional Branch Annexes
The State CEMP is supplemented by a series of other operational plans, including several functional branch annexes. Each functional branch annexes identifies the individual and collective response activities of multiple state agencies in applying their collective resources to an emergency. The functional branch annexes are listed below.
- Animal Protection Branch (APB) Annex: This annex outlines the approach to providing services to protect humans and animal populations from animal-borne disease outbreaks, natural disasters, and other emergencies. This annex is supported by detailed appendices for emerging infectious diseases in non-human populations and temporary emergency animal sheltering.
- Critical Infrastructure and Key Resources (CI/KR) Branch Annex: This annex provides coordinated, short-term and focused assistance to facilitate the restoration of critical infrastructure. In addition, this annex provides the platform to continually monitor and report the operational status of critical infrastructure during emergency situations. This scope of this annex does not address transportation related concerns, which are addressed in the Transportation Infrastructure Branch (TIB) Annex.
- Emergency Services Branch (ESB) Annex: This annex outlines the operational capabilities to support state and local emergency services activities and response efforts. The annex identifies the general concept of operations for proving state-level support to search and rescue efforts, emergency medical services, and overall support for hazardous materials incidents.
- Law Enforcement and Security (LE&SB) Branch Annex: This annex outlines the state's approach to providing state law enforcement personnel and services in times of need. This plan includes multi-agency capabilities that can be applied to augment local law enforcement response activities across a broad range of hazards.
- Public Health Functional Branch Annex: This annex outlines the state's approach to providing a unified public health response component across state and local response activities. The annex provides general concepts in applying a public health focus and operational support to an emergency, and describes the assignment of responsibilities for various public health functions.
- Transportation Infrastructure Branch (TIB) Annex: The purpose of this annex is to provide prioritized, coordinated, temporary, and focused, strategic planning assistance and resources to restore transportation infrastructure. The TIB also supports awareness of the operational status of the State's transportation infrastructure during emergency situations or planned events, which may include the status of transportation infrastructure elements in adjacent states or provinces. The TIB annex is supported by a Transportation Coordination Appendix, which identifies headquarters-level support and oversight for managing closures on the NYS Thruway.
- Human Service Branch (HSB) Annex: This annex outlines the state's mission and capabilities to support individuals including those at-risk, in time of need following a disaster. The annex includes a series of detailed appendices for - Sheltering, Feeding, Mental Health, Disaster Assistance Centers, Unmet Needs, and Housing. This annex is currently under a complete revision to improve alignment with the Emergency Support Function (ESF) format, and to incorporate After Action recommendations following the response to Hurricane Irene and Tropical Storm Lee. Project completion is October, 2012.
Hazard-Specific and Functional Annexes
The State CEMP is also supplemented by additional emergency plans that are very narrow in their scope. These include several hazard-specific plans that address one individual hazard or risk, as well as other functional plans that can support response operations across a broad range of hazards. Several plans are currently under review. The completed annexes and their descriptions are listed below.
- NYS Mass Fatality Annex: Several events have occurred in New York State that serves as a constant reminder of the challenges and sensitivities associated with fatality management. Over the last two years, State OEM Planning Staff and staff from the NYS Department of Health jointly spearheaded a planning effort to develop a State-level Mass Fatality Annex to the State Comprehensive Emergency Management Plan (CEMP). The planning team included representatives from numerous DPC agencies, as well as local government, health and hospital organizations, volunteer organizations, and the private sector. The annex is an all hazards, capabilities-based plan that leverages the wealth of resources and support from multiple DPC agencies and identifies the linkages into the Federal response system. The Annex will serve as the state's operating plan for all incidents in New York State that require state-level mass fatality support.
- Emerging Infectious Diseases in Non-Human Populations (EIDNHP) Appendix 1: This appendix to the Animal Protection Annex applies to diseases that impact the agricultural community or portions thereof, when local and State capabilities are exceeded and Federal assistance is necessary. This document reflects the potential for an animal-borne disease to impact public health and identifies key mechanisms to facilitate an efficient, coordinated response to such emergencies.
State Homeland Security StrategyNYS Homeland Security Strategy