Emergency Planning Tools
Human Services - Functional Needs Support Services (FNSS)
The Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA) issued emergency sheltering guidelines for the integration of functional needs support (FNSS) in all general population shelters. As member agencies of the New York State Human Services Committee, the State Office of Emergency Management, Department of Health, and the Office of Temporary and Disability Assistance have partnered to address this critical need. New York State Human Services partners have created a guidance document to assist local partners in addressing FNSS. This document provides guidance on how to incorporate FNSS locally in a coordinated and cooperative manner across disciplines and organizations that would play a role in this effort.
DHS/FEMA issued Guidance on Planning for Integration of Functional Needs Support Services in General Population Shelters. This document provides local planners with additional information and background on addressing FNSS.
The American Red Cross (ARC) is the lead subject matter expert in sheltering and the provision of mass care. ARC National Headquarters recently developed and distributed the Connection Guide to prepare and assist ARC Chapters with the integration of the new FNSS guidance.
The member agencies of the New York State Human Services Committee have established a centralized email to address human services planning and FNSS inquiries. Local planners addressing FNSS are encouraged to send their inquiries to HumanServices@dhses.ny.gov.
Empire County Annex for Pandemic Influenza - Sample Plan Under Revision
This is a sample plan for Pandemic Influenza that may serve as a hazard-specific annex to a county Comprehensive Emergency Management Plan (CEMP) and build upon its process and structure in addressing Pandemic Influenza. The attached files incorporate the latest material from the World Health Organization (WHO), the U.S. Department of Health and Human Services (HHS), and from State and local-level policies, guidance and concepts. The annex includes numerous prompts and aids to guide local planning efforts and incorporates the Pandemic Influenza planning guidance previously disseminated to local health departments in a coordinated, multi-agency setting.
Dam Safety Preparedness
In New York State, there are approximately 400 high-hazard (Class C) and nearly 700 moderate-hazard (Class B) dams that pose a threat to jurisdictions in the event of a dam failure. Approximately 70 of the high-hazard dams produce hydroelectric power and are regulated by the Federal Energy Regulatory Commission (FERC). The U.S. Army Corps of Engineers (USACE) own, operate and maintain five dams in the State, which are subject to regulations exclusive to USACE dams. The remaining high-hazard and moderate-hazard dams in New York State have not been held to the same emergency planning requirements as those of the FERC and/or USACE until 2009.
At that time, the New York State Department of Environmental Conservation (NYS DEC) promulgated regulations requiring the development of Emergency Action Plans (EAPs) for all Class C and Class B dams in New York State. The emergency planning requirements mirror those of the FERC and require dam owner/operators to work with local/county government in developing and maintaining EAP(s). The scope of the newly-required EAPs is consistent with other regulatory requirements and is limited to "on-site" actions taken by the owner/operator to mitigate potential dam failure and promptly notify "off-site" officials.
It is important to note that the EAP is not the "off-site" or local government disaster plan for a dam failure. EAPs should not include response activities of local/county or State agencies. Similarly, local government planning efforts begin where the EAP responsibilities end. The development of EAPs provides valuable input for local planners to use in developing "off-site" emergency response plans to address the impacts of a catastrophic dam failure. Therefore, regardless of which EAP regulations a dam owner/operator is subject to, each local government should use the risk assessment information in the EAPs to develop a robust hazard-specific Dam Safety Annex to their local Comprehensive Emergency Management Plan (CEMP).
In August 2010, the New York State Office of Emergency Management (NYS OEM) partnered with NYS DEC to deliver regional workshops on dam safety preparedness. The workshops provided valuable information into dam safety preparedness and regulations and included the following resources and links:
- Planning staff from the NYSOEM delivered a presentation on developing a Dam Safety annex to the local CEMP.
- The NYSDEC delivered a presentation on the regulatory requirements and the need to develop an EAP.
- Several fact sheets were created to guide both EAP planning and local government planning efforts respectively. These include tips and points in how to structure each respective plan, and specific information on the submission EAPs to the NYS Office of Emergency Management.
The New York State Emergency Management Office and the New York State Department of Health have coordinated the efforts of a multi-agency working group to develop planning guidance for mass fatalities. The guidance document contains the necessary concepts and mechanisms to help jurisdictions adequately prepare for, respond to and recover from an emergency that results in mass fatalities. The document is applicable for all hazards, and includes specific citations and functions to address mortuary surge in response to a pandemic influenza.
Regional training sessions are being conducted over the next several weeks. The training will include the use of the guidance document as a starting point, with an emphasis on collaborative planning between preparedness partners, including but not limited to emergency management, healthcare facilities, local health departments, coroners/medical examiners, and law enforcement.
Continuity of Operations Planning (COOP)
History has shown us the importance of continuity planning for both the private and public sectors. In an effort to support New York State's continuity preparedness, the State Office of Emergency Management has developed a series of Continuity of Operations Planning (COOP) planning tools, intended to assist the planning teams throughout the development of their COOP. Applicable to all levels of State, county/local and tribal territories, each document is structured in a manner that could be used independently or in conjunction with one another.
COOP Planning Tools
- New York State's Continuity of Operations Planning Guide and Outline: The guide is intended to serve as the framework and starting point for your Continuity of Operations Plan (COOP). It can can be used in tandem with the New York State's Continuity of Operations Resource Guidance, or as a stand-alone document. Throughout this outline, you will find recommendations and prompts that will assist you with the development of your plan in an easy to follow format and layout.
- New York State's Continuity of Operations Resource Guide: The resource guide is designed to educate readers on Continuity of Operations Planning. This guide is a blend of several best practices from noteworthy continuity methodologies, structured in a manner that will guide the reader through the planning process with the use of "Readers Tips" and "Sample Text."
- COOP Evaluation Checklist: This checklist can be used in conjunction with either of the above referenced guides. This checklist can be considered a final step in the creation of your COOP or a resource to evaluate the content of your current COOP. After this checklist is complete, your plan will be ready for testing and exercising.
- Continuity of Operations Planning Workshop: This one-day workshop follows the concept of the
NYS Continuity of Operations Resource Guide and the NYS Continuity of Operations Planning Guide and
Outline. Intended to educate the participants through instruction and classroom discussion, the
participants will be exposed to a variety of COOP methodologies and best practices from both the
private and the public sector. Planning staff are available to deliver this workshop to further instill
the concepts and principles of continuity planning.
Please contact the Planning Section at (518) 292-2302 if you are interested in scheduling the COOP Planning Workshop.
Empire County Comprehensive Emergency Management Plan
The Empire County Comprehensive Emergency Management Plan (CEMP) is a sample county plan. This sample plan is updated annually and meets the requirements as stated in NYS Executive Law Article 2-B. You may use the sample plan to serve as the foundational framework for an effective emergency plan.
- Sample Plan Under Revision
Project SAVE - Safe Schools Against Violence in Education
Project SAVE is a guidance document for school safety plans.
Emergency Response Guidebook
The Emergency Response Guidebook (ERG2008) was developed jointly by the U.S. Department of Transportation, Transport Canada, and the Secretariat of Communications and Transportation of Mexico (SCT) for use by firefighters, police, and other emergency services personnel who may be the first to arrive at the scene of a transportation incident involving a hazardous material.
NYS Comprehensive Emergency Management Plan (CEMP)DHSES Emergency Stockpile
State Homeland Security StrategyNYS Homeland Security Strategy
Plume Modeling Report
In recognition of the risk of accidents and public safety concerns associated with the increased volume of crude oil being transported through New York State, Governor Andrew M. Cuomo issued Executive Order 125 (EO 125) on January 28, 2014, directing state agencies to immediately conduct a coordinated review of New York State’s crude oil incident prevention and response capacity. As a result of EO 125, the “Transporting Crude Oil in New York State: A review of Incident Prevention and Response Capacity” report was created in April of 2014, with the input of multiple state agencies. The report directed the Disaster Preparedness Commission to establish a Plume Modeling Working Group to study and report by on the status of the State’s plume model capability. This report provides an overview of New York State’s capability and capacity to effectively direct, control and implement plume modeling activities. The report contains findings and recommendations that will help build and establish a robust capacity for New York State to conduct plume modeling for Bakken Crude Oil, and to support incident response involving other types of hazardous materials.