Emergency Planning Tools
Human Services - Functional Needs Support Services (FNSS)
The Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA) recently issued new emergency sheltering guidelines for the integration of functional needs support services (FNSS) in all general population shelters. As member agencies of the New York State Human Services Committee, the State Office of Emergency Management, Department of Health, and the Office of Temporary and Disability Assistance have partnered to address this critical need. The Office of Emergency Management recently released State guidance regarding FNSS.
New York State Human Services partners have created a guidance document to assist local planners in addressing FNSS. This document provides guidance on how to incorporate FNSS locally in a coordinated and cooperative manner across disciplines and organizations that would play a role in this effort.
DHS/FEMA recently issued Guidance on Planning for Integration of Functional Needs Support Services in General Population Shelters. This document provides local planners with additional information and background on addressing FNSS.
The American Red Cross (ARC) is the lead subject matter expert in sheltering and the provision of mass care. ARC National Headquarters recently developed and distributed the Connection Guide to prepare and assist ARC Chapters with the integration of the new FNSS guidance.
The member agencies of the New York State Human Services Committee have established a centralized email to address human services planning and FNSS inquiries. Local planners addressing FNSS are encouraged to send their inquiries to HumanServices@dhses.ny.gov.
This is a sample plan for Pandemic Influenza that may serve as a hazard-specific annex to a county Comprehensive Emergency Management Plan (CEMP) and build upon its process and structure in addressing Pandemic Influenza. The attached files incorporate the latest material from the World Health Organization (WHO), the U.S. Department of Health and Human Services (HHS), and from State and local-level policies, guidance and concepts. The annex includes numerous prompts and aids to guide local planning efforts and incorporates the Pandemic Influenza planning guidance previously disseminated to local health departments in a coordinated, multi-agency setting.
Dam Safety Preparedness
In New York State, there are approximately 400 high-hazard (Class C) and nearly 800 moderate-hazard (Class B) dams that pose a threat to jurisdictions in the event of a dam failure. Approximately 70 of the high-hazard dams produce hydroelectric power and are regulated by the Federal Energy Regulatory Commission (FERC). The U.S. Army Corps of Engineers (USACE) own and operate five dams throughout the State, which are subject to regulations exclusive to USACE dams. Until recently, the remaining high-hazard and moderate-hazard dams in New York State have not been held to the same emergency planning requirements as those of the FERC and/or USACE.
The New York State Department of Environmental Conservation (NYSDEC) promulgated new regulations requiring the development of Emergency Action Plans (EAPs) for all class C and Class B dams in New York State. The emergency planning requirements mirror those of the FERC and require dam owner/operators to work with local/county government in developing and maintaining EAP(s). The scope of the newly-required EAPs is consistent with other regulatory requirements and is limited to "on-site" actions taken by the owner/operator to mitigate potential dam failure and promptly notify "off-site" officials.
It is important to note that the EAP is not the "off-site" or local government disaster plan for a dam failure. EAPs should not include response activities of local/county or State agencies. Similarly, local government planning efforts begin where the EAP responsibilities end. The development of EAPs provides valuable input for local planners to use in developing "off-site" emergency response plans to address the impacts of a catastrophic dam failure. Therefore, regardless of which EAP regulations a dam owner/operator is subject to, each local government should use the risk assessment information in the EAPs to develop a robust hazard-specific dam safety annex to their local Comprehensive Emergency Management Plan (CEMP).
The New York State Office of Emergency Management (NYSOEM) recently partnered with NYSDEC to deliver regional workshops on dam safety preparedness. The workshops were open to all dam owner/operators and local response agencies. More workshops are being considered. The workshops provided valuable information into dam safety preparedness and regulations and included the following resources and links:
- Planning staff from the NYSOEM delivered a presentation on developing a Dam Safety annex to the local CEMP.
- The NYSDEC delivered a presentation on the regulatory requirements and the need to develop an EAP.
- Several fact sheets were created to guide both EAP planning and local government planning efforts respectively. These include tips and points in how to structure each respective plan, and specific information on the submission EAPs to the NYS Office of Emergency Management.
The New York State Emergency Management Office and the New York State Department of Health have coordinated the efforts of a multi-agency working group to develop planning guidance for mass fatalities. The guidance document contains the necessary concepts and mechanisms to help jurisdictions adequately prepare for, respond to and recover from an emergency that results in mass fatalities. The document is applicable for all hazards, and includes specific citations and functions to address mortuary surge in response to a pandemic influenza.
Regional training sessions are being conducted over the next several weeks. The training will include the use of the guidance document as a starting point, with an emphasis on collaborative planning between preparedness partners, including but not limited to emergency management, healthcare facilities, local health departments, coroners/medical examiners, and law enforcement.
Empire Agency Continuity of Operations Plan (COOP) - Sample Plan
This is a sample plan designed for State government agencies to use in their continuity of operations planning endeavors. The document is designed in a comprehensive setting consistent with federal planning methodologies and the National Fire Protection Association (NFPA) 1600 Standard on Disaster / Emergency Management and Business Continuity Programs. The PDF version is designed as a tutorial and educational document, which includes a host of job aids, prompt boxes and slides to guide agency planning efforts. The MS Word version, a companion to the PDF version, serves as a starting point in writing the plan.
HAZNY (Hazards New York)
HAZNY is an automated hazard analysis program. HAZNY asks questions concerning hazards that you face and, based upon your responses, rates and ranks each hazard. It includes guidance on organizing a team approach in conducting the hazard analysis.
Please contact your NYSOEM Regional Office for more information.
Empire County Comprehensive Emergency Management Plan
The Empire County Comprehensive Emergency Management Plan (CEMP) is a sample county plan. This sample plan is updated annually and meets the requirements as stated in NYS Executive Law Article 2-B. You may use the sample plan to serve as the foundational framework for an effective emergency plan.
Project SAVE - Safe Schools Against Violence in Education
Project SAVE is a guidance document for school safety plans.
Emergency Response Guidebook
The Emergency Response Guidebook (ERG2008) was developed jointly by the U.S. Department of Transportation, Transport Canada, and the Secretariat of Communications and Transportation of Mexico (SCT) for use by firefighters, police, and other emergency services personnel who may be the first to arrive at the scene of a transportation incident involving a hazardous material.
NYS Comprehensive Emergency Management Plan (CEMP)DHSES Emergency Stockpile
State Homeland Security StrategyNYS Homeland Security Strategy