Fire Information Management How-To Guide:
Access is provided according to statutes which permit the individual or entity access to this data based on certain exemptions to the NYS Personal Privacy Protection Law.
The New York State Office of Fire Prevention and Control (OFPC) grants access to the Fire Incident Reporting System (NFIRS), and the Fire Resource Inventory System (FRIS) to those individuals and entities that require access to perform their duties. Final determination of an individual’s right to access secure data will be determined by the State of New York. Account access is granted subject to the attached rules and provisions. Accounts may be disabled for security or maintenance reasons.
Fire Incident Reporting System
- Online - This on-line data entry system is now fully functional and open to all fire departments and County Fire Coordinators in New York State. This system provides fire departments the ability to report incidents on line to OFPC according to the National Fire Incident Reporting System (NFIRS) 5.0 standards. In turn, a fire department can immediately view incidents reported and permits printing of incident report data for official use. Users will also have access to a growing list of selected reports.
New York State's Fire Incident Reporting System is a secure system and requires all users to obtain an account from OFPC. Please be sure to review the user requirements before requesting an account. To obtain an account, download the Information Management System Application and submit it to OFPC for approval.
The Office of Fire Prevention and Control can provide phone assistance. For further information contact the Fire Reporting Unit at 518-474-6746 or [email protected]
- Electric - fire departments may use a NFIRS 5.0 compliant vendor software package to report fire incidents. Incidents are entered into the system by the fire department and the data is electronically transmitted to OFPC. The fire incident data may be on CD, floppy disk or a file attached to an e-mail. OFPC is not responsible for the compliance of third party reporting systems. If you have any problems with your software, please contact the vendor for help.
- Paper Form - Fire departments may continue to report incidents on paper forms, currently available from OFPC. These forms will be entered by OFPC staff and the data captured into the New York State database.
The Fire Incident Reporting System has the following requirements:
- Fire Incident Reporting requires the use of a Windows based PC and Internet Explorer 5.5 or higher for Windows.
- All accounts must be renewed annually in writing.
- Accounts may be disabled for security or maintenance reasons at any time at the discretion of OFPC staff.
- If an account is locked, contact the Office of Fire Prevention and Control Fire Reporting Unit at 518-474-6746. The user will be required to confirm their identity by providing the security information submitted with their application.
- Does OFPC provide third party software for Version 5 reporting?
No. fire departments must purchase a NFIRS 5.0 compliant vendor software package to report fire incidents. Contact NFIRS for further information.
- Who provides technical support to third party software?
The vendor you purchase your software from is responsible for supporting that software and should be contacted if you have any questions.
- What is the year end cutoff date for submitting incident reports to the OFPC?
Deadline for yearly reports is March 1st. Reports received after this date will be processed as time permits.
- Is there a cutoff date for filing Version 4 electronically?
Version 4 will no longer be accepted electronically after December 31, 2005.
- Are we still accepting Version 4 paper forms?
No. The Version 4 paper forms were accepted until April 1, 2003. The Version 5 format should be used for any incidents to be reported that occurred prior to 2002 and for all incidents that occur after January 1, 2003.
- What is the e-mail address for electronic filing?
- What is the e-mail address for general help?
E-mail: [email protected]
Fire Resource Inventory System (FRIS)
The Fire Resource Inventory System (FRIS) is an integrated platform that allows the statewide fire department users to enter, view, maintain, and modify their resource inventory data. This user-friendly web based system is also intended to be used during large scale emergencies to identify and locate needed resources for deployment on a statewide basis. An authorized person, with or without having any computer expertise, will be able to easily interact with the system to process inventory data and to generate dynamic reports.
Fire and Hazardous Materials Definitions
For ease of tracking, response assets need to be categorized via resource typing. Resource typing is the categorization and description of resources that are commonly exchanged in disasters. Resource definitions help define resource capabilities for ease of ordering and mobilization during a disaster.
Burn Injury Reporting System (BIRS)
The New York State Burn Injury Reporting System (BIRS) is a database maintained by the Office of Fire Prevention and Control's (OFPC) Inspections and Investigations Branch. New York State Penal Law Section 265.26, identifies the requirements of burn injuries and wounds to be reported as well as who is responsible for reporting such incidents. Developed in 1986 the system is used daily by fire and police investigators seeking information on burn victims.
The Burn Injury Reporting Law, which parallels the Gun Shot Law, is intended to identify individuals who may have been burned during the commission of a crime and travel outside their area for medical treatment to avoid detection. The program has been successful, with numerous arsonists and criminals being arrested as a result of reports it has received. The investigation of burn injuries is the responsibility of local police and fire investigators.
Burn injury information can be obtained by contacting your County Fire Coordinator or the OFPC. Burn information and data is also used in the development of burn prevention, treatment, and education programs administered by both the OFPC and the New York State Health Department.
Property Insurance Loss Register (PILR)
New York State participates in a Property Insurance Loss Register (PILR) in conjunction with Insurance Services Offices, Inc., (ISO). The PILR is a database utilized in an effort to combat arson fires with a fraud based motive. The essential information in the register can be utilized by fire and police investigators to research prior loss histories, identify patterns and detect potentially fraudulent insurance claims resulting from a fire. Investigators can contact OFPC's Inspections and Investigations Branch to determine if a property, or a particular individual, has experienced previous fire losses.