Policy and Procedure

You are eligible for lodging if your residence and official work station are more than 50 miles from the training center and you are a state or local agency first responder from New York. Lodging is not available for federal employees or private industry participants.

You must request lodging at the time of training registration. If approved for lodging, you will receive an email with further instructions. Students should not reserve a room without receiving proper approval from SPTC first.  Once you receive the letter of approval, you must contact your hotel of choice directly by telephone from the List of Approved Hotels and reserve your own room as a DHSES-SPTC registered student. The List of Approved Hotels can be found under the Hotels tab.  Any person who reserves a room without the proper approval may be held personally responsible for and charges incurred.  Any person who reserves a room and stays overnight prior to being registered for training at the SPTC, and plans to register on the day of training, will be held personally responsible for all charges related to their stay if the class is already full.

Use of a hotel website or third party booking service (such as Orbitz or PriceLine) may result in a higher rate which you will be responsible for. A credit card will hold your room and must be provided at check-in to cover incidentals during your stay. Students requesting accommodations must attend all required course sessions to be eligible for funding. Failure to attend all sessions will result in the applicant being responsible for all expenses incurred.

If you have any questions, contact the SPTC at 315-768-5689 or by email at [email protected] prior to arriving at the training center.

Places to stay

**Note: for those traveling to the SPTC from the New Hartford area, expect delays/detours due to bridge closure on Rt. 840.**

DETOUR ROUTE from New Hartford to the SPTC:  At Rt. 840/Halsey Road stoplight, turn left onto Halsey Road. Go 1 mile and continue onto Stone Road for another 1.2 miles. At Stone Road/Stop 7 Road intersection, turn right onto Stop 7 Road. Go .3 miles to Stop 7 Road/Cider Street intersection. Turn right onto Cider Street and travel 2.4 miles to Cider Street/Judd Road stoplight. Turn left onto Judd Road and go .9 miles to Judd Road/Airport Road intersection. Turn left onto Airport Road and proceed .5 miles to the SPTC.

 

The following hotels honor the State Government rate based on availability

Note: Directions are from the State Preparedness Training Center

Homewood Suites New Hartford

185 Woods Park Drive
Clinton, NY 13323
Phone: (315) 801-7200
www.homewoodsuites.com

DIRECTIONS: Go down Airport Road approximately one-half mile to traffic light and turn right onto Judd Road. Go about 5.4 miles to Woods Park Drive exit. Exit right and go about .1 mile on exit. Turn left onto Woods Park Drive. Homewood Suites New Hartford is on your left in about .2 miles.

Approximately 6.1 miles from the State Preparedness Training Center.

Hampton Inn & Suites New Hartford

201 Woods Park Drive
Clinton, NY 13323
Phone: (315) 793-1600
www.hampton.com

DIRECTIONS: Go down Airport Road approximately one-half mile to traffic light and turn right onto Judd Road. Go about 5.4 miles to Woods Park Drive exit. Exit right and go about .1 mile on exit. Turn left onto Woods Park Drive. Hampton Inn & Suites New Hartford is on your left in about .3 miles.

Approximately 6.2 miles from the State Preparedness Training Center.

TownePlace Suites

4760 Middle Settlement Road
Whitesboro, NY 13492
Phone: 315-732-2500
www.marriott.com

Go down Airport Road approximately .6 miles. Turn right onto Judd Road. Go approximately 5.9 miles to Middle Settlement Road exit ramp toward BOCES. Turn left onto 30/Middle Settlement Road. TownePlace Suites is about .3 mile on the right side.

Approximately 7 miles from the State Preparedness Training Center.

Wingate by Wyndham

90 Dart Circle
Rome, NY 13441
Phone: 315-334-4244

Go down Airport Road approximately two miles. Turn left onto NY-69W. Go approximately 4.1 miles and turn right onto NY-49 E/NY 365E ramp to Griffiss Park. Go approximately .3 miles and merge onto NY-49E. Go about 1.4 miles to NY-825N exit toward Griffiss Business and Technology Park. Continue onto NY-825N/Wright Drive. Go about .8 mile. Turn left onto Dart Circle/Kirkland Drive S. Wingate by Wyndham is on the left side.

Approximately 8.8 miles from the State Preparedness Training Center

Delta Hotels by Marriott Utica

200 Genesee Street
Utica, New York 13502
Phone: 315-797-8010
www.marriott.com/ucade

Go down Airport Road approximately one-half mile to traffic light and turn right onto Judd Road. Go about 2.6 miles and turn left onto Westmoreland Road. Go approximately 2.4 miles and turn right onto Oriskany Boulevard. Go about 3.9 miles and turn right onto Genesee Street. The Radisson Hotel is 2 blocks up Genesee Street on the right.

Approximately 9.6 miles from the State Preparedness Training Center.

Hampton Inn

1352 Floyd Avenue
Rome, NY 13441
Phone: 315-709-0000

Go down Airport Road approximately two miles. Turn left onto NY-69W. Go approximately 4.1 miles and turn right onto NY-49 E/NY 365E ramp to Griffiss Park. Go approximately .3 miles and merge onto NY-49E. Go about 1.4 miles to NY-825N exit toward Griffiss Business and Technology Park. Continue onto NY-825N/Wright Drive. Go about 1 mile. At the traffic circle, take the 2nd exit to stay on NY-825N/Hill Road. Go about .4 miles and turn left onto Brooks Road. Hampton Inn is about .1 mile on the left side of Brooks Road.

Approximately 10 miles from the State Preparedness Training Center

Fairfield Inn

Fairfield Inn
71 N. Genesee St.
Utica, NY 13502
Phone: 315-798-9600
www.fairfieldinn.com/ucafi

Go down Airport Road approximately one-half mile to traffic light and turn right onto Judd Road. Go about 2.6 miles and turn left onto Westmoreland Road. Go approximately 2.4 miles and turn right onto Oriskany Boulevard. Go about 4.1 miles and turn left onto John Street. Go about .2 miles and take a slight right onto North Genesee Street. Go about .2 miles. The Fairfield Inn will be on your left.

Approximately 10.1 miles from the State Preparedness Training Center.

Holiday Inn Express & Suites

23 Wells Avenue
Utica, NY 13502
Phone: 315-724-2726
www.hiexpress.com/uticany

Go down Airport Road approximately one-half mile to traffic light and turn right onto Judd Road. Go about 2.6 miles and turn left onto Westmoreland Road. Go approximately 2.4 miles and turn right onto Oriskany Boulevard. Go about 4.1 miles and turn left onto John Street. Go about .2 miles and take a slight right onto North Genesee Street. Go about .4 miles and turn left onto Wells Ave. Go about 482 feet and the Holiday Inn Express will be on your left.

Approximately 10.3 miles from the State Preparedness Training Center.

Burrstone Inn

1777 Burrstone Road
New Hartford, New York 13413
Phone: 315-797-2131

Go down Airport Road approximately one-half mile to the traffic light and turn right onto Judd Road. Go approximately 8 miles on Judd Road, which will become 840 East to the Utica Exit. Signs at the Utica Exit will indicate 12 North. Take 12 North approximately 1.5 miles to the French Road Exit. At the traffic light on French Road, turn right and go approximately one-half mile to the Burrstone Road traffic light. Turn left onto Burrstone Road and go approximately one-half mile. The Burrstone Inn will be on the left.

Approximately 11 miles from the State Preparedness Training Center.

Doubletree by Hilton Hotel Utica

102 Lafayette Street
Utica, New York 13502
Phone: 315-724-7829

www.doubletree3.hilton.com/en/hotels/new-york/doubletree-by-hilton-utica-ZUANYDT/index.html

Go down Airport Road approximately 2 miles to Route 69. Turn right onto Route 69 and go approximately 1.5 miles to the flashing yellow light and turn left onto River Street. Go approximately 1 mile and turn left onto Route 49 East. Go approximately 5 miles to the Downtown Utica Exit. Stay in the right lane and follow the signs for the Downtown Utica Exit. At the exit, follow the signs for State Street. At the traffic light, turn right onto State Street, go 1 short block and turn left onto Lafayette Street. Doubletree Hotel Utica is on the left at 102 Lafayette Street.

Approximately 11 miles from the State Preparedness Training Center.

Hampton Inn

172-180 North Genesee St.
Utica, NY 13502
Phone: 315-733-1200
http://hamptoninn3.hilton.com/en/hotels/new-york/hampton-inn-utica-UCANYHX/index.html

Go down Airport Road approximately 2 miles to Route 69. Turn right onto Route 69 and go approximately 1.5 miles to the flashing yellow light. Turn left onto River Street and go approximately one mile and turn left onto Route 49 East. Go approximately 5 miles toward Downtown Utica. Take the Route 5 E ramp toward Route 8/Poland/Route 12/Watertown. Stay straight to go onto I-790 E/NY-5E. Take the Genesee St. South ramp toward I-90. Take the Genesee St. South ramp. Turn right onto N. Genesee St. Go about 3/10 mile. Hampton Inn will be on your left.

Approximately 11.7 miles from the State Preparedness Training Center.

Home 2 Suites by Hilton Utica, NY

119 North Genesee St.
Utica, NY 13502
Phone: (315) 733-1000

www.home2utica.home2suitesbyhilton.com

Go down Airport Road approximately 2 miles to Route 69. Turn right onto Route 69 and go approximately 1.5 miles to the flashing yellow light. Turn left onto River Street and go approximately one mile and turn left onto Route 49 East. Go approximately 5 miles toward Downtown Utica. Take the Route 5 E ramp toward Route 8/Poland/Route 12/Watertown. Stay straight to go onto I-790 E/NY-5E. Take the Genesee St. South ramp toward I-90. Take the Genesee St. South ramp. Turn right onto N. Genesee St. Go about 4/10 mile. Home 2 Suites will be on the right.

Approximately 12.2 miles from the State Preparedness Training Center.

Vernon Downs Hotel

4229 Stuhlman Road
Vernon, New York 13476
Phone: 315-829-6870
www.vernondowns.com

PLEASE NOTE: If you use a debit card at this hotel to hold your room, the room cost will remain as a hold on your card for up to 10 business days.

Go down Airport Road approximately one-half mile to the traffic light. Turn right onto Judd Road. Go approximately 1 mile and turn right onto Cider Street. Go approximately 3 miles to Route 233 (just past the New York State Thruway entrance). Turn left onto Route 233 and go approximately 3 miles to Route 5. Turn right onto Route 5 and go approximately 7 miles to Stuhlman Road (Route 31). Turn left onto Stuhlman Road and the Vernon Downs Hotel is approximately one-half mile on the right.

Approximately 15 miles from the State Preparedness Training Center

Hampton Inn Verona at Turning Stone

5186 St. Route 365
Verona, NY 13478
Phone: (315) 363-3801

https://www.hilton.com/en/hotels/syrvehx-hampton-verona/ 

Go down Airport Road approximately .5 miles to Judd Road. Turn left onto Judd Road and go .5 miles. Continue onto Sutliff Road and go approximately 2.3 miles to the stoplight. Turn right onto NY-233 and go approximately 2.1 miles. Turn left to merge onto NY-365 W/NY-49 W/NY-69 W toward Downtown Rome/Oneida. Go approximately .3 miles and continue on NY-365 W toward Verona. Continue for approximately 10 miles to stoplight and turn left onto Patrick Road. Go 250 feet and Hampton Inn Verona at Turning Stone entrance will be on the right.

Approximately 15.8 miles from the State Preparedness Training Center.

 

 

Lodging FAQs

If I would like lodging covered by DHSES while I’m at the State Preparedness Training Center (SPTC), will it automatically be provided to me?

Answer: You must be enrolled in the course and have received lodging confirmation from the SPTC before arriving at the center, or your lodging will not be covered. Course announcements will indicate whether lodging is offered. If lodging is offered, please request lodging when completing the course registration form. *You are eligible for lodging if your residence and official work station are more than 50 miles from the SPTC and you are from the public sector. Lodging is not available for federal employees or private industry participants. Students requesting lodging must attend all required course sessions to be eligible for funding. Failure to attend all sessions may result in the applicant being responsible for all expenses incurred.

If I’m approved for lodging, does the SPTC make my reservation for me?

Answer: No, the SPTC does not make hotel reservations.

If you are approved for lodging, you will receive a confirmation email explaining the steps to secure lodging prior to arriving at the State Preparedness Training Center. 

Select the hotel you’re interested in staying at and contact them at the phone number provided to make a reservation for the approved dates. Note:  Do not use a hotel website or third-party booking service (such as Orbitz or PriceLine) to make a reservation because it may result in a higher rate which you could be responsible for.

**When calling the hotel, you must advise them that your approved lodging dates are covered by the New York State Division of Homeland Security and they are to direct bill the SPTC.** A credit card will hold your room and must be provided at check-in to cover incidentals during your stay.

How do the hotels know who is approved for lodging?

Answer: The SPTC adds names of those who are approved for lodging to a list that is sent to the hotels in advance of training courses being held. The list indicates the course for which lodging is approved, the date(s) lodging is provided, and the names of those approved.
**As a reminder, if you are interested in lodging please request it when submitting the course registration form. **

What if I forget to request lodging before the course begins? Can I indicate I’m interested in lodging when I sign in at the SPTC during the course?

Answer: Unfortunately no. Lodging needs to be requested at the time of the registration. If you’re approved for lodging, your name will be on the lodging list that is sent to eligible hotels before the course begins.
**If you fail to request lodging at the time of registration, you may be responsible for covering your own hotel expenses.**

If I’m enrolled in training at the SPTC with some colleagues and I have requested lodging and been approved for it, are my colleagues automatically placed on the approved lodging list that is sent to the approved hotels?

Answer: No, each person is handled on an individual basis. Each of your colleagues needs to inform us at the time of registration that they are requesting lodging.